Community Advertising & Distribution Requests

Many individuals, community groups, and organizations ask to share information with students, parents, or employees through our schools. To manage these requests, the school district follows Operational Procedure 149 - Advertising, Canvassing and Distribution of Materials in Schools. 

Before submitting a request, please review the procedure and the information below.

Approval Process

• All requests must be approved by the office of the superintendent before materials can be shared with schools.
• Materials must be submitted as a PDF file for review.
• Approval does not guarantee distribution. Once approved, each school determines whether, when, and how the information will be shared, based on school priorities and schedules.

Submission Guidelines

• Approved items are sent to schools on a biweekly schedule, according to the dates listed below.
• Ideally, submit your request at least 30 days in advance of your event or deadline.
• Materials will not be distributed during the following peak times:
  • Last week of June
  • Last week of August
  • First two weeks of September
• No distribution will occur during school breaks (e.g. winter break, spring break, July or August).

Distribution Dates for 2026-2027

Approved materials will be sent to schools on the following dates:

Sending Materials Home with Students

If your request is approved for materials to be sent home with students, you must:

• Provide enough copies for the requested schools.
• Package the materials by class and by school to simplify distribution.

The school board office will provide you with the necessary numbers for each class and school to help you in preparing your packages and can take care of distribution through our internal mail system.

How to Submit a Request

To make a request, complete the Advertising and Distribution Request form. By submitting a request, you agree to the conditions outlined above, in OP 149, and in any other relevant SD72 policies or operational procedures.